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Executive Assistant Supply Chain

Company: Vectrus
Location: Colorado Springs
Posted on: October 13, 2020

Job Description:

SunIRef:cr001 Overview: Supporting the Vice President of Supply Chain and direct reports, and supervision from the Director of Administration. Works independently performing a wide range of complex and confidential work important to the company. Requires excellent communication and interpersonal skills, attention to detail, organizational and project management skills, and ability to proactively provide information and service to a wide range of internal and external contacts. Requires knowledge of the company and departmental policies and procedures. Position may require working remotely. Responsibilities: Provides wide range of complex work important to the company in support of the VP Supply Chain. Serves as principal administrative contact and liaison representing the VP Supply Chain and Supply Chain department. Manages the Vectrus Supply Chain Global Communication Plan. Develops, implements and administers departmental business rhythms, office systems and any associated procedures. Establishes, interprets and communicates office and administrative procedures, policies and operations. Captures, reviews, assesses, routes, answers and monitors follow up action steps on correspondence and in key department meetings. Gathers and analyzes information required for administrative reporting. Provides wide range of support including but not limited to typing, data entry, transference of data to forms, composing and editing letters, running and issuing reports, developing presentations and communication pieces. Specific examples include consolidation of weekly reports, DOA and roster maintenance, design and execution of supply chain new employee welcome packets, project management (track actions and follow up), etc. Uses multiple technical applications including Microsoft 365, Microsoft Teams, and other applicable applications to enable the Supply Chain team to operate more uniformly and efficiently. Uses Internet, electronic folders; including Point for maintenance and design for the Supply Chain department. (This is the same as bullet #2)Manages complex calendars, arranges for meetings, appointments and travel arrangements (utilizing the current Vectrus travel site Concur; facilitates the prioritization of the VP Supply Chain and optimizes time commitments. Coordinates events, including conferences and seminars and collaborates with the Director of Administration on other special events/projects as assigned Qualifications: Education & Experience: Degree preferred or combination of education and experience. Six years of office administration experience at the executive level. Skills: Advanced Microsoft Office skills, with an ability to become familiar with Vectrus programs and software. Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities and attention to detail Exceptional interpersonal skills and proactive engagement. Friendly and professional demeanor. Able to handle confidential information with discretion. We are committed to an inclusive and diverse workplace that values and supports the contributions of each individual. This commitment along with our common Vision and Values of Integrity, Respect, and Responsibility, allows us to leverage differences, encourage innovation and expand our success in the global marketplace. Vectrus is an Equal Opportunity /Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, protected veteran status or status as an individual with a disability. EOE/Minority/Female/Disabled/Veteran.

Keywords: Vectrus, Colorado Springs , Executive Assistant Supply Chain, Professions , Colorado Springs, Colorado

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