Program Coordinator - Fellowship

Company: Peak Vista Community Health
Location: Colorado Springs
Posted on: June 20, 2022

Job Description:

Peak Vista Community Health Centers is a nonprofit health care organization whose mission is to provide exceptional health care to people facing access barriers through clinical programs and education. We provide integrated health care services to include medical, dental, and behavioral health throughout 28 outpatient health centers within El Paso, Teller, Lincoln, Adams, Elbert and Kit Carson counties. We deliver care with our strong "Hospitality" culture. Our organization has over 900 employees and serves more than 94,000 patients annually in the Pikes Peak and East Central regions of Colorado. Peak Vista is accredited by the Accreditation Association for Ambulatory Health Care, Inc. (AAAHC).Compensation (Pay): $17.50 to $25.38 based on experience.Summary of Benefits: Medical, Dental, Vision, Life, STD, LTD 403(b) Retirement with Company Match Paid Time Off Tuition Assistance Perks Rewards Employee Assistance ProgramSummary: The Program Coordinator works closely with NP Fellows, Director of Ambulatory Clinical Operations, Practice Manager, Medical Director and other clinical leadership and staff by providing administrative support while managing the day-to-day administrative coordination of the Fellowship clinic.Essential Duties and Responsibilities Coordinates the NP Fellow's rotations at facilities/space planning, especially in close concert with the leadership of the respective clinics. Coordination and scheduling of didactic lectures, scheduling, identifying space needs, presenters and updating Fellowship calendars accordingly. Act as a liaison between internal and external department during orientation and rotations Keep contact list of presenters, key partners and preceptors up to date. Initiates and maintains Letters of Thanks to key partners. Works with Human Resources Department to help facilitate clinical aspects of onboarding and off boarding of NP fellows and staff as needed. Proficient in various IT products related to training, including New Innovations and MS Office products and Survey Monkey. Coordination with outside partners for meetings, lecture and education. Coordination of applications, interviews and related processes for NP Fellows according to PTAP standards. Must be fully competent in understanding Accreditation and the renewal process and update the ongoing annual requirement for the Fellowship Program, including, but not limited to: Academic schedule, evaluations, etc. Collection of PTAP (Practice Transition Accreditation Program) accreditation data and assistance with PTAP accreditation process and assimilation of aggregate data as required for reporting purposes. Active participation in the NP Fellowship Self Study and Quality improvement initiatives. Provide administrative and clinical program support to Medical and clinic leadership. Provide coordination for all prospective NP Fellows throughout the Program application process. Works with Communications to plan and develop updates/revisions to signage and web pages. Works with Leadership and communications teams to plan NP Fellow graduation. Responsible for in clinic orientation planning for NP Fellows. Works in conjunction with Residency Program Coordinator to support Residents and NP Fellows with ongoing M&M (Morbidity and Mortality) Project. Maintain contact in collaboration with Credentialling department for incoming NP Fellows and assist them as needed for transitioning into the Fellowship. Schedules meetings, formulates agendas, facilitates and maintains minutes, attends department meetings and other meetings as assigned. Facilitates PI/QI activities utilizing FOCUS/PDSA & AAAHC benchmarking. Supports facility safety initiatives, physical clinic maintenance and maintains regulatory standards for appearance. Maintains an open line of communication between clinic and administrative staff and other internal departments and external customers as necessary. Maintains Office pars and assists with office supply ordering. Promotes and demonstrates the mission, vision, and Core Values of Peak Vista. Develops and maintains good working relationships with all departments, the management team, medical staff, and leadership. Embraces cultural diversity amongst ourselves and our community. Responsible for the human, financial, and material resources as well as data and information entrusted to us. Strives to deliver the best outcomes and highest quality service. Demonstrates knowledge of and adherence to the Compliance Plan and conflict of interest requirements. Enhances the effectiveness; efficiency and productivity of the department by contributing to, and participating in, departmental performance improvement goals. Ability to frequently travel to and from other Peak Vista locations and clinics. Other duties as assigned.Supervision Exercised: NoneQualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Spanish bilingual preferred.Education/Experience:Education: High school diploma or equivalent education.Work Experience: Minimum of 3-5 office administration experience required. Minimum of 2 years clinical experience required and Education, Ambulatory care/Primary Care setting experience puter Skills: Intermediate-ability to access the intra/internet to manage timecard, review policies and procedures, and read company communications; use email and Microsoft Teams software to communicate with co-workers, leadership, and other departments; use and create a variety of templates, complex tables, merges; manage table data, sort and filter merges, and also perform basic work with existing Macros, Smart Sheet customize toolbars, import and insert graphs, embed Excel data, and elaborate reports; work with multiple worksheets, filter data, use integrate functions, and manipulate databases; customize templates and the PowerPoint environment, and to make a presentation interactive by using hyperlinks and action buttons.Certificates and Licenses: NAWork Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.OSHA risk level/work environmental hazards: This position has been categorized as OSHA Level Three (3). See Exposure Control Plan for details.The noise level in the work environment is usually quiet.Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.The employee must occasionally lift and/or move up to 20 pounds. While performing the duties of this job, the employee is frequently required to stand and walk. The employee is occasionally required to sit.While performing the duties of this job, the employee is frequently required to sit. The employee is occasionally required to stand and walk. Successful candidates will complete pre-employment screening; which includes, but is not limited to a Criminal Background check. Peak Vista Community Health Centers is a drug and alcohol free workplace an an Equal Opportunity Employer.PVCHC participates in the Electronic Employment Verification Program. E-Verify is an Internet-based system that compares information from an employee's I-9 to data from the U.S. Department of Homeland Security and Social Security Administration Records. To learn more, visit: order to protect the health and safety of our workforce, patients, and communities we serve, Peak Vista Community Health Centers (PVCHC) now requires all employees to provide proof of full vaccination for COVID-19 or apply for and be granted a medical and/or religious exemption. For more information on PVCHC's response to COVID-19, please visit our website at

Keywords: Peak Vista Community Health, Colorado Springs , Program Coordinator - Fellowship, Other , Colorado Springs, Colorado