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Project Assistant

Company: GE Johnson
Location: Colorado Springs
Posted on: November 22, 2021

Job Description:

Summary/Objective: A Project Assistant (PA) coordinates and performs administrative tasks required for day-to-day project operations for GE Johnson Special Projects to support and assist the Superintendent, Project Manager (PM), Project Engineer (PE) and/or others on the Special Projects team.

This position will report to a PM/Senior (Sr.) PM but may have duties and responsibilities across multiple groups within GE Johnson. This position requires the capacity to work on multiple projects in various stages simultaneously and requires the capacity to work for multiple managers with diverse work styles in a team environment.

Essential Functions:Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
A Project Assistant is responsible for serving as a liaison to other company departments (i.e. Accounting, Payroll, Human Resources, etc.). A Project Assistant is a critical member of the Special Projects team and must deal effectively with clients and subcontractors. The Project Assistant works closely with the project team to ensure a successful construction process.--- Demonstrate understanding and alignment with GE Johnson safety procedures and incorporate these into the projects and department routines, as appropriate.--- Handle the drafting, delivery, and receipt of subcontract agreements, purchase order agreements, and service agreements.--- Confirm receipt and coordinate compliance of project insurance.--- Identify bonding requirements with the project team and process bonds (owner, subcontractor, government) for the project. Prepare, gather, and file consents of surety at project completion.--- Assist in creating and issuing cost documents and change orders.--- Utilize project management software to process, track, and code material invoices for Assistant PM/PM approval.--- Create and maintain project hard files. Gather and file all electronic, digital, and hard copy originals for record keeping.--- Serve as a project communication liaison by relaying communications between the project team and accounting department, providing support to the accounting department with the subcontractor payment process and coordinating with Human Resources (HR) to gather required documentation.--- Assist the project team with the closeout phase by collecting warranties, collecting lien waivers for accounting, assisting PEs to complete the project final and closeout checklists, including: compiling the owner's manual, gathering and archiving all project hard files, supporting PEs with owner training and owner stock, and approving portions of the retainage worksheets for final approval.--- Handle administrative duties, to include ordering office supplies, distributing mail, running project-related errands, and assisting the project team with other duties as requested.--- Represent the GE Johnson brand, ethics, and value on the jobsite. Model desired professionalism,conduct, and behaviors. Serve as an example of safety on the job. Foster collaboration and teamwork. Take initiative and responsibility for work quality.

Required Education and Experience:--- High school diploma or equivalent

Preferred Education and Experience:--- Spanish Bilingual--- Previous construction site experience--- Valid Driver's License--- Notary Public certification or ability to achieve certification--- Previous office experience--- Experience with Textura or other project documentation software--- Experience with Prolog or other construction management software--- Experience with Bluebeam or Adobe

Position Type/Expected Hours of Work:Full time. Work may necessitate a flexible schedule and/or extended hours when required by project schedule.

AAP/EEO Statement:GE Johnson is an equal opportunity employer.

Other Duties:Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Keywords: GE Johnson, Colorado Springs , Project Assistant, Other , Colorado Springs, Colorado

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