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Admissions Examiner

Company: University of Colorado
Location: Colorado Springs
Posted on: April 9, 2021

Job Description:

DescriptionThis work unit exists to recruit and advise prospective students, evaluate, decision, and notify applicants. The fundamental general role of this position is to support the overall undergraduate and graduate application to admission to matriculation process. The Admissions Examiner is responsible for understanding and applying all aspects of the admission process in accordance with the admissions offices process manual, as well as UCCS, CU-system, and state of Colorado requirements which may apply. This position has the more specific role of examining undergraduate and graduate applications and associated documents needed to determine admissibility or complete graduate application files, and to make such admissions decisions based upon stated processes and procedures in the following areas: reviewing applicants high school and college transcripts as a part of determining academic eligibility; recommendation letters; reviewing ACT, SAT, GED, GRE, GMAT, etc. test scores as a part of determining eligibility; gathering other necessary documents required as per the direction of the graduate department or school; reviewing self-reported application data to assist in determining residency (and/or follow up documents needed for residency determination), criminal history, transfer, freshman, masters, doctorate or non-degree classification/status, military/VA status; and determining whether an application file should be forwarded to a specific admission committee, or if the student is admissible directly into a professional colleges, or if the student is to be admitted as a pre professional applicant or forward all application documents to the appropriate graduate department. Examiners have the role of accurately and efficiently entering data associated with the above processes and admission decisions into the campus database (CUSIS) and/or Salesforce Application Connect platform, also adding or removing service indicators based on such data and associated policies. Additionally, the role of this position is to counsel student applicants about their admission process and provide guidance about admission requirements, needed documents, and next steps in the matriculations process. All of the above responsibilities include the Examiners need to work in CUSIS as well as the electronic storage and workflow OnBase system. At various stages of the application cycle, Examiners share a role of effectively managing documents associated with applications in their respective applicant alpha split or Graduate department support split. The role of the Examiner is also to work effectively with the Senior Executive Director of Enrollment Management and/or other leadership within the admissions office specifically and Enrollment Mgt. Unit generally in applying the processes outlined above, but also to be an active participant in enhancing the process effectiveness shared by all staff in the office. In doing this, Examiners have an important individual support role in meeting the enrollment goals of the University through accurate and timely processing of applications not only in their respective alpha/graduate department split, but also in cooperatively working in support of one another to ensure that overall office admissions file processing is accurate, efficient and timely.Who We Are:The University of Colorado Colorado Springs (UCCS) is one of four campuses in the University of Colorado system and is home to over 9,500 undergraduate and 1,900 graduate students.Colorado Springs (pop. 450K ) is situated at the base of Pikes Peak, offers many recreational and cultural activities and was recently ranked by U.S. News & World Report as one of the top Best Places to Live in the U.S.Job Duties:Advise applicants and parents, both new and returning, undergraduate and graduate, on the admissions process including qualifications, documents needed, and deadlines.Communicate with prospective applicants (and families) in person, virtually, via email, and phone as to the requirements for admission and answer questions regarding the process, qualifications for admission or alternatives if not admissible.Refer graduate applicants to the appropriate graduate department for clarification on admission decisions and/or additional information relevant to future re-review and admissibility options.Advise continuing students regarding holds on their records that may keep prevent enrollment in future terms (such as academic suspension holds, missing documentation, past balance holds).Have a working knowledge of FERPA guidelines to ensure proper communication of information.Provide student ID numbers when requested while still operating under FERPA guidelines.Familiarity 3 different application platforms for undergraduates, graduates, and non-degree applicants.Manage, review and decision applications in the electronic student information system (CU-SIS) and/or Salesforce Application Connect platform.Determine applicant admission type as either freshman or transfer per the Colorado Department of Higher Educations regulations.Prep admission files for the admissions conduct review committee as needed.Evaluate standardized test scores (ACT, SAT, GED, IB, CLEP, AP, GRE, and GMAT).Verify previous institutions attended as disclosed on application.Manage application check lists to ensure receipt and processing of associated documents.Support duplicate application resolution process.Enter biographical data into CU-SIS.Verify all data uploaded into CU-SIS is correct and matches the application.Determine students residency and/or citizenship status per state statute.Support graduate department admission by preparing digital completed application packet and initiating electronic workflow to respective departments for review/decision.Convert college quarter hours to semester hours.Apply professional discretion to admission decisions where documents or academic history may be deficient.Verify accreditation of other institutions student credentials have been received from.Determine if there is in-progress work on the transcript and request a final transcript when necessary.Forward transcripts and other educational documents to other University departments or staff when it is academically necessary.Manage and process tuition classification forms.Process admission committee or graduate department admissions decisions per academic college guidelines and according to the Office of Admissions processing procedures.Determine if in-progress work showing on a students credential should be used when making the admission decision.Participate in admissions committee or graduate department reviews with faculty and staff from the various professional schools.Ensure appropriate admissions/denial communication is activated and sent to the applicant/student.Process completed application files within the established two-week processing time frame.Match and electronically index documents to OnBase.Cancel or defer applications or admission per the students or department request.Delete electronic applications from the student information system (CU-SIS) when necessary.Process electronic student update forms.Monitor weekly generated incomplete applications report and manage volumes accordingly.Assist other University departments in locating electronic documents in OnBase.Add or delete registration holds when documents are received.Support resolution of student grievances either directly or with assistance from external departments.Submit expense reports using the Concur Travel and Expense program.Work within the document workflow to manage streamlined processing of electronic documents.Make recommendations and collaborate on continual improvement of the admissions process.Participate in hiring search committee for new positions as needed.Attend University sponsored and external leadership development conferences and meetings.Update admission manual (the standard operating procedure document) as/when directedJob Competencies:Critical thinking to determine solutions to admission issues.Attention to detail to ensure accuracy of admission decisions and data entry.Ability to work as a part of a team, but also to work autonomously in evaluating assigned files.A collaborate ability and solutions-based approach to work relationships and functions.A strong work ethic and ability to be flexible when taking on new tasks and challenges.Ability to apply professional discretion within the bounds of University mission and leadership direction.Knowledge of state, CU system and UCCS standards for proper application review and decisions.Knowledge and application of state and CU System standards to determining residency of applicants.Ability to work within a highly automated electronic environment.Ability to make thoughtful recommendations on process refinements and improvements.Works closely with the Senior Executive Director, and Admissions Office leadership and staff to ensure continual operations improvement.This position has been determined to be exempt from the overtime provisions of the Fair Labor Standards Act (FLSA).What We Offer:Salary Range: Generally starting at $40,221-$50,277The University of Colorado offers excellent benefits, including medical, dental, retirement, paid vacation and time off, and a tuition benefit. Information on university benefits programs, including eligibility, is located at . Total compensation goes beyond the value on the paycheck. Please consider reviewing the Total Compensation page at Total Compensation Calculators - University of ColoradoTentative Search Timeline:The potential dates for interviews with the search committee will be the week of February 15-19, 2021The potential dates for interviews with the supervisor and appointing authority will be the week of February 22-26, 2021.The potential employee start date is March 1, 2021.The University of Colorado Colorado Springs is committed to providing a safe and productive learning, living and working community. To assist in achieving this goal, we conduct background investigations for all prospective applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial and/or motor vehicle history check.UCCS is an equal opportunity and affirmative action employer. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, the University of Colorado does not discriminate on the basis of race, color, creed, religion, national origin, gender, disability, age, veteran status, sexual orientation, gender identity or expression, genetic information, political affiliation or political philosophy in its programs or activities, including employment, admissions, and educational programs. Alternative formats of this ad can be provided upon request for individuals with disabilities by contacting the Office of Human Resources at (719) 255-3372.To perform this job successfully, an individual must be able to perform each of the established essential functions and meet the physical and environment demands described satisfactorily. The requirements listed are representative of the knowledge, skill, ability, physical and environmental conditions required of the employee on the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions, physical and environmental demands.Applicants with disabilities: If you have a mental or physical impairment, which limits one of your major life activities (e.g. walking, hearing, seeing, speaking, breathing, or learning) and require special accommodations for testing or interviewing, it is your responsibility to notify the office scheduling the interview or test at least 3 working days before the interview or test date. If you need special accommodations at the work site, you must notify the appointing authority or Human Resources.The Immigration Reform and Control Act requires that verification of employment eligibility be documented for all new employees by the end of the third day of work.QualificationsMinimum Qualifications:Bachelors degree from an accredited institution of higher learning2 years of experience working in an educational institution or similar customer service-oriented roleExperience with document processing / data entryPreferred Qualifications:Experience working in an education environmentExperience in an office of admissionsExperience with Oracle/PeoplesoftPhysical Requirements:While performing the duties of this job, the employee is frequently required to sit. Employee is occasionally required to move. Tasks may involve looking at computer screen continuously for long periods of time. The employee must occasionally lift and/or move up to 10 pounds.Job: Academic ServicesPrimary Location: Colorado SpringsJob Category Academic ServicesDepartment C0001 -- Colorado Springs CampusSchedule Full-timePosting Date Jan 28, 2021Unposting Date OngoingPosting Contact Name Valerie CarricatoPosting Contact Email Number 00781089Req ID: 19948The University of Colorado does not discriminate on the basis of race, color, national origin, sex, age, pregnancy, disability, creed, religion, sexual orientation, gender identity, gender expression, veteran status, political affiliation, or political philosophy. All qualified individuals are encouraged to apply.

Keywords: University of Colorado, Colorado Springs , Admissions Examiner, Other , Colorado Springs, Colorado

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