Director of Facilities, Land, and Operations

Company: Fountain Valley School
Location: Colorado Springs
Posted on: March 19, 2023

Job Description:

Director of Facilities, Land, and Operations 3/10/2023 Fountain Valley School: Fountain Valley School, a selective and diverse boarding school, educates 250 students in grades 9-12 on a beautiful 1,100-acre campus in Colorado Springs, CO. Founded in 1930, the school provides a rigorous, global curriculum in academics, arts, athletics, and the outdoors. The Opportunity: Reporting to the Head of School, the Director of Facilities, Land and Operations is charged with managing the school's plant services, facility use, maintenance and renovation of buildings, grounds, landscaping, land, campus security, custodial services, transportation assets, student transportation services, construction activities, and information technology department. All management and oversight of the school's physical assets and properties are performed from an operational and strategic perspective.
The Director identifies needs for future facilities, modifications, and additions and is responsible for the development and adherence to a scheduled maintenance program while responding to unexpected, immediate maintenance needs.
The Director leads the school's sustainability efforts as the school continues to lower its carbon footprint, including oversight of the school's transportation.
The Director communicates with the community about progress, projects, and goals in a way that demonstrates a commitment to improving our campus.
Leadership Responsibilities:

• Provides leadership and strategic direction for the school's facilities and operational needs, informed by the school's Strategic Plan and daily operational activities
• Provides leadership, supervision, and support for maintenance staff and all landscaping, security, and custodial services. Encourages professional development of staff through training, goal setting, and performance reviews. Determines the need for and hires temporary employees as necessary.
• Serves as a resource for the Board of Trustees and staffs the Infrastructure, Risk Management and Safety. Provides reports on all areas of the physical plant, bringing technical expertise, advice, and experience in building and grounds management, physical plant maintenance, energy management, and maximizing the use of facilities.
• Manages the permitting process and daily needs for all building and construction projects
  Operations and Maintenance:
  • Creates, oversees, and manages all aspects of the equipment replacement and building maintenance program funded by the school's facilities budget
  • Works directly with other administrators to understand and support the evolving facilities needs related to personnel changes, program development, and curriculum growth
  • Chairs regular meetings with all operations stakeholders once a month
  • Investigates and resolves building maintenance issues, concerns, and trends
  • Formulates long range maintenance and facility goals
  • Protects, maintains, and enhances the facilities and related assets of Fountain Valley School in a safe and efficient manner including buildings, grounds, furniture, fixtures, fire safety and security equipment, maintenance equipment, and supplies.
  • Safeguards related plans, documents, and files
  • Stays abreast of the changing needs of curricular, co-curricular, and summer programs in order to respond in a timely manner to any facilities needs or operating services
  • Develops staff training programs to ensure that the school remains in compliance with ADA and other facility-based regulations
  • Solicits bids for, evaluates, and recommends outside contractors as appropriate or necessary to perform certain facility/maintenance tasks. Monitors and manages their performance
  • Oversees purchasing and inventory of equipment and supplies for maintenance, grounds, security, and custodial services ensuring adequate inventory of all necessary supplies and parts
  • Actively works to identify and implement energy saving measures, and works with and in support of the Environmental Sustainability group
  • Ensures that all health and safety requirements are met for all on-campus food services and activities
    Safety and Security:
    • Evaluates the school's security program on a continuing basis recommending and leading changes as needed. Works with administrators, faculty, and staff to coordinate any special security needs necessary for meetings or school events.
    • Takes a leadership role in overseeing the safety and emergency operations of FVS, including planning and drills
    • Helps design and implement campus safety programs and improvements
    • Develops and implements strategies to minimize property loss. Manages distribution and collection of keys and campus access devices.
      Other Responsibilities:
      • Jointly with the Chief Financial Officer, develops operating and capital budgets for facilities, including annual, and long-term project budgets. Responsible for cost and budget control.
      • Reviews purchase orders for budget, choice of vendor, proper approval, and bids when required
      • Develops project specifications, solicits project bids, and consults as necessary with trade and contractor representatives for school repairs and maintenance
      • Oversees the school's technology staff to plan and adopt hardware, software and associated training related to technology
      • Manages the school's transportation program
      • Manages additional projects or responsibilities, as directed by the Head of School
        Community Responsibilities:
        • Maintain congruence between the school's mission and all activities
        • Preserve and participate in school traditions
        • Participate in regular meetings to address routine matters
        • Set personal yearly goals with supervisor and engage in professional development
        • Attend all full staff meetings and school events including evening and weekend events as necessary
        • Work closely with administrators and faculty to accommodate and facilitate their classroom, office, or programmatic needs
        • Other duties as assigned
          Qualifications:
          • College degree or equivalent experience required, preferably in one of the following disciplines: Industrial Management, Construction Management, Civil Engineering, Mechanical Engineering, or Architecture. Masters degree preferred.
          • Five to seven years of related experience is required. Experience in an educational setting is preferred.
          • Proven management skills in the area of personnel, time, cost, quality, facility, and property management
          • Experience and expertise in facility administration, management, construction, mechanical equipment, landscaping, computer usage, purchasing, supervision, security, and general services
          • Excellent verbal and written communication skills and the ability to effectively engage a diverse range of internal and external stakeholders
          • Technology user skills sufficient to manage information and prepare reports in Excel, Word, and other commonly used office software
          • Ability to look at short term and long term data trends to inform decision making
            Working Conditions: Environment: Fast-paced, demanding office, working with faculty, administrators, vendors and high school students. -The work is regularly active during periods of heavy exertion. -
            • Physical Demands: Able to sit, stand and frequently lift equipment and materials weighing 50 pounds or more, crawl, climb ladders, twist, turn and reach in completing a variety of job duties. Work outside in hot or cold conditions for extended periods of time. Climb stairs, ladders and scaffolding; bend, kneel, crouch, crawl; reach, hold, grasp and turn objects; feel the size, shape and temperature of items; and use fingers to operate computer or typewriter keyboards. -
            • Proof of COVID-19 Vaccination/or evidence vaccination is in process. The school will make reasonable accommodations for applicants who require a medical or religious exemption.
            • The work requires the ability to communicate quickly, efficiently, and effectively
            • Work in a wide variety of environments as found in all areas of the school
            • The work requires the ability to speak normally, to use normal or aided vision and hearing, and to detect odors
            • Able to operate vehicles and machines
            • Occasional weekend and/or weeknight obligation
            • Working Relationships: Students, parents, admission personnel and all other FVS employees Salary Range: $95,000 - $105,000 depending on experience and degrees Contact: Send letter of application, resume and list of three professional references to: Amanda Dedrick Fountain Valley School of Colorado Colorado Springs, CO 80911 fax 719.392.6138 E-mail: adedrick@fvs.edu Back FVS is a private, college-preparatory, co-ed, day and boarding school for grades 9-12 in Colorado Springs.

Keywords: Fountain Valley School, Colorado Springs , Director of Facilities, Land, and Operations, Executive , Colorado Springs, Colorado