Payroll Manager
Company: Catholic Charities of Central Colorado, Inc.
Location: Colorado Springs
Posted on: January 27, 2023
Job Description:
To ensure effective and efficient administrative functioning of
the finance department tasks and assist the Chief Financial Officer
(CFO) through accurate and supportive administrative activities and
to ensure legal and contractual obligations are met.
Essential Duties
- Plan, direct, and coordinate accounting operations to include
accounts payable, receivables, and payroll to ensure adherence to
policies, quality standards, deadlines, and proper procedures.
- Initiate, manage, and coordinate efficient filing systems for
accounting records; document management for efficient document
retrieval for grants, auditors, and day-to-day tasks.
- Assist the CFO in developing policy and procedure manuals,
maintaining electronic and paper forms of same.
- Evaluate processes for efficiency improvements and make
recommendations to the CFO and management teams.
- Supervise the administration of financial grants.
- Participate in the work of subordinates to facilitate
productivity or to overcome difficult aspects of work.
- Coordinate grant management with advancement and finance
departments.
- Coordinate activities with other supervisory personnel, other
work units, and departments.
- Oversee the organization's payroll functions; implement,
maintain, and review payroll processing systems to ensure timely
and accurate processing of payroll transactions including salaries,
benefits, deductions, garnishments, taxes, and other
deductions.
- Ensure accurate and timely processing of payroll updates,
including new hires, terminations, and pay rate changes.
- Prepare and maintain accurate records and reports of payroll
transactions.
- Ensure compliance with federal, state, and local payroll, wage
and hour laws, and best practices.
- Coordinate with the human resources director to formulate
policies and procedures for employee classification, orientation,
compensation, and staff exit procedures.
- Coordinate with the human resources director to ensure human
resource data is accurate in Payroll/HR software system.
- Develop and conduct payroll-related trainings for new and
existing staff.
- Ensure accurate payroll data is entered into the accounting
software system.
- Conduct periodic internal payroll audits by reviewing time
sheets, wage computation, and other information to detect and
reconcile payroll discrepancies. Issue and record adjustments to
pay related to previous errors or retroactive increases.
- Develop methods to improve policies, procedures, and practices
regarding payroll and recommend changes to management. for internal
procedures and for the employee handbook.
- Make recommendations to management concerning such issues as
staffing decisions or procedural changes.
- Maintain knowledge of current payroll trends and state and
federal regulations, and provide management with pertinent
information vital to decision-making processes.
Competencies
- Extensive knowledge of payroll functions, including
preparation, balancing, internal controls, and payroll taxes.
- Proficient with payroll software.
- Strong supervisory and leadership skills.
- Excellent organizational skills and attention to detail.
- Strong analytical and problem-solving skills.
- Demonstrated knowledge and skill in problem solving, basic
accounting principles, documentation, research and resolution, data
analysis, and ability to multi-task.
- Proficient with Microsoft Excel, Microsoft Word, Adobe Acrobat
Pro, and 10-key by touch.
- Demonstrated ability to work under pressure and to exercise
flexibility.
- Ability to establish, foster, and maintain effective working
relations with staff and vendors.
- Demonstrated ability to work independently as well as to
function as part of a team in a fast-paced, high-volume environment
with emphasis on accuracy and timeliness.
- Demonstrated ability to perform any combination of routine
mathematical computations quickly and accurately.
- Knowledge of administrative and clerical procedures and
systems, managing files and records, designing forms, and office
procedures and terminology.
- Knowledge of principles and procedures for personnel
recruitment, selection, training, compensation and benefits, and
personnel information systems.
- Ability to use logic and reasoning to identify the strengths
and weaknesses of alternative solutions, conclusions or approaches
to problems.
Work Environment
- A majority of the assigned duties are performed in an office
environment.
- Requires repetitive movement
- The employee is subject to both inside and outside
environmental conditions.
- Reasonable accommodation can be made to enable people with
disabilities to perform the described essential functions of this
position.
This description is not intended, and should not be construed, to
be an exhaustive list of all responsibilities, skills, efforts, or
working conditions associated with this job. It is intended to be
an accurate reflection of the principal job elements essential for
making compensation decisions.
- High School diploma/equivalency.
- Minimum three years of payroll processing experience.
- Minimum three years of accounting/accounts payable
experience.
- Minimum eight years of administrative and supervisory
experience; experience in a nonprofit organization preferred.
- Demonstrated knowledge and skill in problem solving, basic
accounting principles, documentation, research and resolution, data
analysis, and ability to multi-task.
- Demonstrated ability to perform any combination of routine
mathematical computations quickly and accurately.
- Proficient in Microsoft Excel, Microsoft Word, Adobe Acrobat
Pro, and 10-key by touch.
- Demonstrated ability to apply culturally appropriate skills in
interactions with clients, co-workers, volunteers, partner
agencies, and other community members.
- Excellent communication (verbal and written), problem solving,
listening, and interpersonal skills, with the ability to form and
maintain positive work relationships.
- Ability and willingness to work within the established
structure of Catholic Charities.
- Occasional evenings and weekends are required to accommodate
meetings and special events.
Compensation
The salary range for this position is $37,600 - $47,000. Salary is
determined based on the applicant's incoming skills and experience,
and the budget at time of hiring.
Position Classification
- Nonexempt
- Full Time: 40 hours per week
- Schedule: Monday - Friday 8:00 am - 5:00 pm
Benefits
- Discretionary Time Off (used for sick leave and vacation)
- Spiritual Enrichment (2 hours monthly)
- Employee Assistance Program
- Paid Holidays
- Paid Leave and Unpaid Leave
- Dental Insurance
- Medical Insurance
- Vision Insurance
- Short-term Disability Insurance after 30 days of
employment
- Long-term Disability Insurance after 6 months of
employment
- Workers' Compensation Insurance
- Life Insurance
- $2,000 Dependent Life Insurance for spouse and each eligible
child
- $50,000 Term Life/AD&D (accidental death & dismemberment)
Insurance
- Pension Plan (6-8% of wages plus interest) with 20% vesting
after 1 year of service
- Public Service Loan Forgiveness
Equal Employment Opportunity
Catholic Charities is dedicated to the principles of equal
employment opportunity. We prohibit unlawful discrimination against
applicants or employees on the basis of age 40 and over, race
(including traits historically associated with race, such as hair
texture and length, protective hairstyles), sex, sexual
orientation, gender identity, color, religion, national origin,
disability, military status, genetic information, or any other
status protected by applicable state or local law. This prohibition
includes unlawful harassment based on any of these protected
classes. Unlawful harassment includes verbal or physical conduct
which has the purpose or effect of substantially interfering with
an individual's work performance or creating an intimidating,
hostile, or offensive work environment.
Applicants and employees need not be Catholic. However, all
employees are governed by Canon Law or the teachings of the
Catholic Church.
PI201323014
Keywords: Catholic Charities of Central Colorado, Inc., Colorado Springs , Payroll Manager, Executive , Colorado Springs, Colorado
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