Office Manager at Diesel Truck Dealership

Company: Bruckner Trucks
Location: Colorado Springs
Posted on: January 12, 2021

Job Description:

Are you interested in providing top level customer service for a company that invests in the community as well as our employees? Do you want to work somewhere with a great culture and advancement opportunities? Bruckner Truck Sales is looking for hardworking, customer-focused individuals who want to be part of our growing team. WHO WE ARE Bruckner Truck Sales is one of the largest family-owned semi truck dealerships in the United States. We currently operate in 32 locations across 7 states, and we have over 1,000 team members. Since our beginning in 1932, we have believed in the value of hiring good people who are equally committed to providing a high level of customer service. The commitment extends throughout our network in every department, every day. In addition to being one of the largest and oldest Mack Trucks and Volvo Trucks parts, service, leasing & sales dealerships in the US, we also offer over 15 trailer brands and medium duty lines such as Hino, Isuzu, Fuso and Autocar trucks. Our used truck department stocks most major makes and models. Bruckner's extensive vocational inventory includes mixers, dump trucks, roll-offs, hydrovacs, garbage trucks and other equipment. Our knowledgeable Finance & Insurance professionals are valuable resources for financing, insurance and purchased coverage needs. OUR CORE VALUES - We act with Honesty and Integrity. - We value our people and communities. - We are customer focused. - We do what it takes. WHAT WE OFFER --- Competitive Compensation Plans --- Paid Time Off and Holidays --- Excellent health, dental and vision plans --- Investments in Training & Development --- Generous 401(k) and Profit-Sharing Plan --- Tuition Assistance Program --- Employee Stock Ownership (every employee earns shares and has ownership interest in the Bruckner's organization) --- Technician Student Loan Reimbursement Program --- Disability and Life Insurance --- Internal Promotion Opportunities --- Flexible Spending Account --- Health Club Reimbursement --- Family and Team Oriented Environment --- Employee Referral Bonus --- Engaging and Challenging Assignments --- Drug free workplace Job Requirements:JOB SUMMARY Supervise daily operations of the dealership's business office and office staff. Provide support to parts, service and truck/F&I sales departments for an effective flow of business operations.ESSENTIAL POSITION FUNCTIONS AND PRINCIPAL ACCOUNTABILITIES Accounting - General Ledger1. Review and reconcile all accounting schedules, including, but not limited to, cash, credit card, accounts receivable, Vehicle Receivable, Contracts-in-Transit, sublet, etc.2. Responsible for the general ledger accounts assigned to respective dealership to insure transactions are properly accounted for.3. Review Parts/Service Journal Detail Reports to ensure transactions are properly recorded.4. Prepare, review and post general journal (JV) entries as needed.5. Responsible for completing the Accounting Month-End Checklist prior to posting cutoff.Accounting - Accounts Payable1. Ensure accounts payable invoices are properly posted and paid in an accurate and timely manner.2. Verify monthly vendor statements are reconciled.3. Maintain proper and complete documentation for all vendors (I.e.: Form W-9, Certificate of Insurance, etc.).4. Maintain accounting for all On-Demand Checks (ODC) prepared by location.5. Ensure accounts payable records are maintained according to Company standards.Accounting - Accounts Receivable1. Create and post all cash receipts vouchers (CRV) in an accurate and timely manner.2. Responsible for properly securing the receipt of cash, checks and credit cards and ensuring such items are deposited in a timely manner.3. Communicate with customers regarding Company accounts receivable policies and procedures, including Corporate Billing and MVPreferred.4. Ensure accounts receivable/sales records are maintained according to Company standards.Accounting - Taxes1. Maintain ledger of transactions subject to state and local use and sales taxes.2. Maintain proper and complete documentation for all customers (I.e.: tax exemption certificates, resale certificates, sales tax permit, etc.).3. Responsible for preparing and filing vehicle inventory tax (VIT) returns. (Texas only)F&I/Truck Sales1. Coordinate the Monthly Truck Inventory procedures and provide reconciliation to Corporate Accounting.2. Ensure truck inventory is updated (I.e.: sold names and delivery dates) each Friday.3. Responsible for the preparation and review of delivery paperwork and registration/titling processes, including the verification of FRET and sales tax calculations.4. Ensure new trucks are warranty registered (I.e.: RDN) and other new/used truck warranties are properly processed and recorded.Human Resources/Payroll1. Responsible for staffing and managing business office personnel.2. Responsible for the on-boarding and orientation of new employees, as well as exit paperwork for terminated employees.3. Process all personnel file changes and submit to Corporate Payroll.4. Review payroll for processing.POSITION REQUIREMENTS Education & Experience1. B.B.A. degree in Accounting, Finance or Business Administration preferred or equivalent experience or equivalent combination of education and experience.2. Experience: Minimum three years previous office management experience in an automotive/truck dealership required.3. Proficiency using ADP or similar Dealer Management Software (DMS).4. Thorough knowledge of dealership accounting principles.5. Language Skills: Read and write the English language.6. Mathematical Skills & Reasoning Ability: Should be able to read computer-generated reports, office reports, invoices, etc. Should be able to compute numbers manually, or by use of calculator or computer. Also is required to operate computer terminals with keyboard and mouse, 10-key calculator, fax machine, and other various office equipment. Must be able to use communicative skills to interact with customers, vendors, and co-workers in a positive and constructive manner.7. Physical Demands: Position involves essential ability to sit, maneuver from one work area to another, being able to bend and squat, and manipulate small objects. Involves some lifting, 50 lbs or less, and maneuvering of boxes of computer paper and storage boxes. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Work Environment * The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.* Position contains extensive level of stress and requires ability to handle multiple tasking smoothly.* The position requires regular attendance during business hours. Business hours are 7:30 am through 5:30 pm Monday through Friday, and include one hour for lunch.

Keywords: Bruckner Trucks, Colorado Springs , Office Manager at Diesel Truck Dealership, Executive , Colorado Springs, Colorado