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Receptionist III

Company: ENSCO
Location: Colorado Springs
Posted on: June 14, 2019

Job Description:

Internal Position TitleReceptionist III10-Jun-2019RecruiterToya Carter-WilliamsDivision DescriptionThe Aerospace Sciences and Engineering (ASE) Division is based in Cocoa Beach, Fla. ASE's primary focus is aerospace engineering and meteorological systems.ENSCO's aerospace engineering efforts support launch range activities throughout the U.S. ASE employees reliably develop and evaluate highly technical systems for critical launch operations, including range instrumentation, safety and communications.The ASE Division is the premier integrator of disparate weather systems and technologies to enhance safety, reduce cost, and lessen weather impacts on space launches, aviation and business operations. ASE's world-class meteorological capabilities, systems knowledge, and experience provide customers with systems that meet their exact requirements in a cost-effective manner.Key customers include NASA, the Department of Defense, and commercial airlines.Req ID1637BREmployment StatusRegular Full-timeGeneral Education/Years of Experiencemin 2-4 yrs related expDrug Screen TypeNoneSecurity Clearance LevelAbility to obtain and maintain a security clearanceLocationColorado Springs, COIndustry Job TitleOffice AdministratorBackground Check Type7 yearJob DescriptionENSCO Inc is a diverse engineering and technology company that provides engineering, science and advanced technology solutions that guarantee mission success, safety, and security to governments and private industries worldwide. The Range Network Systems Engineering & Integration (RN SE&I) contract provides Systems Engineering and Integration (SE&I) support to the USAF Space and Missile Systems Center (SMC) Range and Network Directorate (SMC/RN). RN acquires services to modernize and sustain the Launch and Test Range System (LTRS), the Air Force Satellite Control Network (AFSCN) and the Space Training Acquisition Office (STAO). We are seeking an Office Administrator for our Colorado Springs office for the RN SE&I contract. Duties will include:- Employee focused - Our employees are the SMEs who work on the SE&I Team; the Office Manager works to resolve issues they have with facilities, equipment and resources; our customers are also the guests to the facility-Govt, ENSCO, sub-contractors and other contractors- Collaboration-key to managing a successful office; need close collaboration / coordination with Security, the Site Lead, the ASE Office Manager, and the Program Manager- Communication-keep the Program Manager and Site Lead informed of any situations, problems or personnel issues that the Office Manager needs assistance on; keep the Program Manager / Supervisor informed on status of assigned tasks; provides regular feedback on office environment and morale type topics- Accountability-ensuring assigned tasks are thoroughly completed; that personnel have needed resources; coordination / collaboration is taking place; Cocoa Beach-assigned tasks are thoroughly completed; priorities are understood and followed- Initiative-taking initiative to improve workplace environment; soliciting inputs from management and employees for improvements; ensuring our guests have what they need.Primary Duties & Responsibilities:

  • Employee Support
    • Onboarding - support completion of all onboarding actions for additions to the team
    • Meetings - coordinate, schedule and facilitate meetings
    • Travel - support MAC/AMC travel arrangements and provide Expense Report support to COS team
    • Promote internal communication and employee morale
    • Facility Management
      • Property Management - ensure that all ENSCO and government property is tracked and properly labeled for Colorado Springs property.
      • Conference Rooms - maintain conference room schedules; ensure that conference rooms are functioning properly and are ready for use
      • Purchasing
        • Produce purchase requisitions from requests for items needed in the Colorado Springs office (furniture, common software, expensive supplies, services needed, etc.);
        • Complete expense Reports / AMEX reconciliation monthly
        • Procure services as necessary for daily operation of the facility
        • Employee POC for all employee office supplies / needsBusiness AreaAerospaceExport Control and LicensingNoneQualifications Desired
          • Bachelor's Degree
          • Active Secret or TS/SCI clearance
          • Experience managing SharePoint siteContract Award ContingencyNoU.S. CitizenshipYesQualifications Required (Skills)
            • 2+ Years office related experience
            • Experience with Microsoft Office suite of tools
            • Ability to research, evaluate, interpret, and apply rules, regulations, and procedures to a variety of situations and to recommend timely and economical solutions.
            • Ability to communicate clearly, concisely, and with technical accuracy, both orally and in writing, as well as work in a professional manner with peers, management, contractors, academia, and other agencies.
            • Strong written and verbal skills
            • MUST BE ABLE TO MAINTAIN & OBTAIN DOD SECRET CLEARANCE, FOR WHICH YOU MUST BE A U.S. CITIZEN. YOU WILL NOT BE CONSIDERED FOR THIS POSITION IF YOU DO NOT MEET THIS REQUIREMENT.Strength in DiversityENSCO, Inc. and its wholly owned U.S. subsidiaries are equal opportunity/affirmative action employers, committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected veteran status, or any other protected characteristic under state or local law.

Keywords: ENSCO, Colorado Springs , Receptionist III, Administration, Clerical , Colorado Springs, Colorado

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