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Administrative Assistant IV, Human Resources

Company: The Navigators
Location: Colorado Springs
Posted on: August 7, 2022

Job Description:

Overview:
The Administrative Assistant IV in Human Resources shall serve The Navigators and fulfill the responsibilities listed below in the spirit of The Navigators calling, values and purpose: To advance the Gospel of Jesus and His Kingdom into the nations through spiritual generations of laborers living and discipling among the lost. -This position provides quality and professional administrative support for the Director of Human Resources as well as to the department.

Responsibilities:
Administrative Support to the Director - Serve as internal and external liaison for Director. - Maintain and update the Director's calendar. - Provide topical research for Director as needed. - Create and review departmental correspondence including faxes, letters, emails, and other documents for Director/Managers. - Prepare and create reports, presentation materials and spreadsheets for Director. - Process Expense Reports on behalf of Director. - Process salary changes/bonus requests in Workday on behalf of director -Department Support - Content steward for departmental information on NavCentral. - Oversee NavTeams intranet content support and management. - Maintain inventory and purchase office supplies. - Create training binders for distribution. - Schedule travel arrangements for Director and other team members. - Schedule and manage logistics for department team meetings and take meeting minutes as needed. - Handle catering, venue selection, budget tracking for various department gatherings and events such as department birthday celebrations and training events, etc. - Assist department peers with administrative tasks to carry out their roles such as New Staff Orientation with the Training Coordinator or scheduling meetings and following up for the annual Engagement Survey process. - Work with other administrators cross-departmentally for any HR departmental needs. - Provide Budget Management support -Additional Responsibilities - Serve as additional resource for incoming HR calls and emails. - Understand and answer inquiries for all roles and "who does what" within the department. - Participate in development events such as Navigator on-site events, Cultural Development and Diversity trainings or other non-Navigator developmental events as appropriate. - Read spiritually and culturally developmental books and literature. - Participate in the annual, organizational Plan and Progress Review (PPR) process. - Submit time worked on a weekly basis through the Workday Time Tracking system. - Other job-related duties as assigned.

Qualifications:
- Belief in and adherence to the Statement of Faith and Missions of The Navigators - Associates degree (required); Bachelor's degree (preferred) - 5 or more years as an administrative professional - Produces accurate, quality work meeting and exceeding deadlines - Good verbal communication and people skills. Comfortable working in an environment that may have frequent interruptions. - Take initiative for improvement of self and department - Enjoys the challenge of multi-tasking. Able to juggle several projects at a time. - Writing proficiency is a must - Ability to perform quality customer service for all interactions - Excellent attention to detail - Ability to maintain discretion and confidentiality of information - Proficient in Microsoft Office applications and willing to learn new software - Ability to use and maintain copy machine and other office equipment -Compensation Range: - $19.20 - $24.00 hourly - -Benefits: High-Deductible Health Plan: Medical, Dental, Vision, HSA, FSA, Life Insurance, Disability, EAP, 401a and 403b retirement options. 10 paid holidays per year, accumulating PTO (vacation, sick, personal). For detailed information, visit navbenefits.org. -The Navigators is committed to creating a diverse and inclusive work environment and is proud to be an equal opportunity employer. The Navigators does not discriminate based on race, color, national origin, sex, age, disability, veteran status, or any other status protected by law or regulation.

Keywords: The Navigators, Colorado Springs , Administrative Assistant IV, Human Resources, Administration, Clerical , Colorado Springs, Colorado

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