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Auxiliary Bookkeeper

Company: University of Colorado
Location: Colorado Springs
Posted on: January 15, 2019

Job Description:

TheUniversityof Colorado Colorado Springs (UCCS) is one of four campuses in theUniversity of Colorado system and is home to over 12,400 undergraduate and1,800 graduate students. UCCS is among the fastest growing universities in thestate and is consistently ranked as one of the top Western regionaluniversities by U.S. News & World Report. Colorado Springs, (pop. 400K ) issituated at the base of Pikes Peak, offers many recreational and culturalactivities and was recently ranked by U.S. News and World Report as one of thetop Best Places to Live in the U.S. http://www.choosecoloradosprings.com/ This position is responsible for providing accounting support to Auxiliary Service departments including but not limited to: Dining & Hospitality Services, Retail Services, University Center and Event Services, Conference Services, Copy Center, Residential Life and Housing, Campus Recreation, Wellness Center, Counseling, Copy Center, Family Development Center, and the ENT Center for Performing Arts. The accounting support provided should follow established internal controls, be in accordance with Generally Accepted Accounting Principles (GAAP) and standards issued by the Financial Accounting Standards Board (FASB) and the Governmental Accounting Standards Board (GASB), and comply with all Federal, State, Local and University fiscal rules and regulations. Job Duties: Accounting * Maintains and applies knowledge of current CU policies and procedures to ensure compliance. * Processes payments, refunds, reconciles accounts payables, and receivable, and supervises student accounting assistants in processing the same items. * Works closely with Auxiliary Services staff to ensure accounting processes are efficient and effective. * Prepares daily cash-ups to summarize point of sales (POS) recorded through Auxiliary Services cash registers specifically Retail Services, Dining & Hospitality Services, University Center, and Ent Center for the Arts. * Reconciles cash-ups as needed to ensure they are accurate, complete, and balanced. * Submits cash-ups to Auxiliary Accounting Manager for review and approval in order to record in PeopleSoft, the official accounting system of record for the University. * Reviews, along with Auxiliary Services staff and Auxiliary Services Accounting staff, all relevant Speed Types and accounts periodically to ensure proper classification in PeopleSoft. * Maintains Excel spreadsheets and systems for tracking revenues and expenditures. * Maintains internal forms to collect information required for financial reporting. * Prepares and processes journal entries of the following nature: adjusting journal entries (usually to correct an error), to record interdepartmental transactions for purchases of auxiliary goods and services, to write-off damaged, spoiled and obsolete inventory, to record accruals and other period end adjustments. * Work closely with Auxiliary Services Accounting staff to resolve issues related to accounting and financial reporting processes. Accounts Payable and Receivable * Verify, classify, and record invoices and credit memos from vendors in PeopleSoft. * Reconcile A/P balances to vendor statements. * Reconcile various A/R balances on a monthly basis to ensure accuracy and collection. Other * Reconcile and remit sales taxes collected to the proper taxing authorities. * Assign duties to accounting assistant(s); train, monitor and supervise to ensure all assignments are accurate, complete, and performed in a timely manner. * Develop strong relationships with Auxiliary Services personnel, vendors, University departments and personnel. * Establish and monitor filing system in accordance with Records Retention policy. * Monitor effectiveness and efficiency of existing processes and procedures. Offer suggestions to improve processes and implement, as directed. * Assist in the development and implementation of new processes and procedures for new business processes. * Other duties as assigned. Job Competencies: * Awareness and basic understanding of GAAP, financial reporting, basic spreadsheet preparation, systems and databases, and business administration. * Awareness and basic understanding of retail accounting including inventory methods and cost of goods sold. * Proficiency in the use of various accounting and reporting applications. * Ability to work collaboratively with Auxiliary Services Accounting staff and Auxiliary Services staff. * Ability to meet deadlines and manage multiple, concurrent projects. * Excellent interpersonal skills. * Excellent written and verbal communication skills, This position has been determined tobe eligible for overtime (non-exempt) under the Fair Labor Standards Act (FLSA). Salary: $41,000 The University of Colorado, ColoradoSprings offers a full benefits package. Information on University benefits programs, including eligibility, islocated at http://www.cu.edu/employee-services. The University of Colorado iscommitted to providing a safe and productive learning, living and workingcommunity. To assist in achieving this goal, we conduct backgroundinvestigations for all prospective applicants being considered for employment.Background investigations include a criminal history record check, and whenappropriate, a financial and/or motor vehicle history check. Minimum Requirements: * Requires a minimum of three years of accounting/bookkeeping and administrative experience. * Demonstrated ability to independently perform the wide range of administrative and accounting responsibilities associated with this position. * Demonstrated experience working with diverse populations in a multi-cultural environment that is committed to diversity and equality in education. Preferred Requirements: * Associates Degree in Accounting * Experience in a retail environment, specifically a university bookstore or food industry.SDL2017

Keywords: University of Colorado, Colorado Springs , Auxiliary Bookkeeper, Accounting, Auditing , Colorado Springs, Colorado

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