Gift Entry Specialist (Financial Coordinator)

Company: Catholic Charities of Central Colorado, Inc.
Location: Colorado Springs
Posted on: May 20, 2023

Job Description:

The Financial Coordinator provides effective database management and gift processing support for the Finance and Advancement Departments. This position has primary responsibility for processing all cash and in-kind donations and acknowledging donations in a timely and accurate manner. The Financial Coordinator maintains donor database integrity, associated software maintenance and reporting, and assisting with training for Catholic Charities and partner agency staff. The position handles donor and agency inquiries and maintains accurate and updated donor mailing lists in Raiser's Edge and Constant Contact.

Essential Duties

Gift Processing

• Process all monetary gifts, in-kind donations, pledges, and other donor-related transactions into Raiser's Edge in an accurate and timely fashion.
• Generate and send timely donor acknowledgments, resending as needed.
• Acknowledge major donors giving through third party programs (PPUW, Benevity, etc.).
• Generate and send all tax credit information forms and all year-end tax statements.
• Reconcile funds and prepare donations per internal control policy.
• Provide support as needed during the annual audit and fiscal year-end closing processes.
• Serve as a backup to the Finance & Payroll Manager to process payroll. Database and Software Administration
  • Maintain current and accurate donor information in Raiser's Edge.
  • Update information such as no-mailing requests, returned mailings, deceased records, and requested donor information changes.
  • Develop and run reports and ad-hoc queries from Raiser's Edge as needed or upon request.
  • Provide Raiser's Edge database support and training to partner agency (PIH) as needed.
  • Regularly update e-mail solicitation and newsletter mailing lists in Constant Contact. Donor and Agency Inquiries
    • Serve as first line of contact for donor inquiries regarding donations already made to the agency, either resolving or passing on to staff as appropriate for follow up.
    • Stay current in knowledge of agency services, priorities, and initiatives. Competencies
      • Excellent organizational skills and attention to detail, with an emphasis on timeliness and accuracy.
      • Self-motivated with ability to meet deadlines and demonstrated ability to work under pressure.
      • Ability to work with others in a collaborative and customer service-oriented manner.
      • Detailed and strong organizational skills, with ability to prioritize multiple important tasks.
        Work Environment
        • A majority of the assigned duties are performed in an office environment.
        • The employee is subject to both inside and outside environmental conditions.
        • Reasonable accommodation can be made to enable people with disabilities to perform the described essential functions of this position. This description is not intended, and should not be construed, to be an exhaustive list of all responsibilities, skills, efforts, or working conditions associated with this job. It is intended to be an accurate reflection of the principal job elements essential for making compensation decisions.
          • High School diploma/equivalency required. Associates degree preferred.
          • Minimum of two years of administrative experience providing service to professional staff.
          • Minimum of two years of experience with Raiser's Edge donor database software required.
          • Strong command of Microsoft Office programs required.
          • Payroll experience is a plus.
          • Demonstrated self-starter and ability to work independently with little supervision.
          • Demonstrated ability to apply culturally appropriate skills in interactions with clients, co-workers, volunteers, donors, funders, partner agencies, and other community members.
          • Excellent communication (verbal and written), problem solving, listening, and interpersonal skills, with the ability to form and maintain positive work relationships.
          • Ability and willingness to work within the established structure of Catholic Charities.
          • Occasional evenings and weekends are required to accommodate meetings and special events. Compensation
            
            The salary range for this position is $15.38/hour - $17.78/hour. Salary is determined based on the applicant's incoming skills and experience, and the budget at time of hiring.
            
            Position Classification
            • Nonexempt
            • Full Time: 40 hours per week
            • Schedule: Monday - Friday Benefits
              • Discretionary Time Off (used for sick leave and vacation)
              • Spiritual Enrichment (2 hours monthly)
              • Employee Assistance Program
              • Paid Holidays
              • Paid Leave and Unpaid Leave
              • Dental Insurance
              • Medical Insurance
              • Vision Insurance
              • Short-term Disability Insurance after 30 days of employment
              • Long-term Disability Insurance after 6 months of employment
              • Workers' Compensation Insurance
              • Life Insurance
              • $2,000 Dependent Life Insurance for spouse and each eligible child
              • $50,000 Term Life/AD&D (accidental death & dismemberment) Insurance
              • Pension Plan (6-8% of wages plus interest) with 20% vesting after 1 year of service
              • Public Service Loan Forgiveness
                Equal Employment Opportunity
                
                Catholic Charities is dedicated to the principles of equal employment opportunity. We prohibit unlawful discrimination against applicants or employees on the basis of age 40 and over, race (including traits historically associated with race, such as hair texture and length, protective hairstyles), sex, sexual orientation, gender identity, color, religion, national origin, disability, military status, genetic information, or any other status protected by applicable state or local law. This prohibition includes unlawful harassment based on any of these protected classes. Unlawful harassment includes verbal or physical conduct which has the purpose or effect of substantially interfering with an individual's work performance or creating an intimidating, hostile, or offensive work environment.
                
                Applicants and employees need not be Catholic. However, all employees are governed by Canon Law or the teachings of the Catholic Church.
                
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Keywords: Catholic Charities of Central Colorado, Inc., Colorado Springs , Gift Entry Specialist (Financial Coordinator), Accounting, Auditing , Colorado Springs, Colorado